Office Administrator
Professional Services · Southeast

Our client is on the hunt for a dedicated Office Administrator who will play a pivotal role in the company. Reporting directly to the General Manager, you will take the lead in all office operations. Are you a proactive problem solver who can make decisions and has the initiative to work in a detail-oriented environment? Do you enjoy fast-paced environments and time-sensitive projects? If you are an analytical thinker who enjoys working with a small team and can drive items to closure, then, you're precisely who should apply!  Do any of these traits describe you? •    Confident, competitive, independent, and a self-starter •    Analytical and solves most problems •    Think first by evaluating numbers, analytics, facts, and technical items - then share your findings •    Accurate, precise, and thorough without being overly rigid, but still following the rules •    Get better and more efficient at your work as you lead projects you are asked to manage •    Continuously provided training and learning opportunities that grow your subject matter expertise •    Polite and courteous, but do not need to be proactively social (in fact, you enjoy coming to work to work and not socialize). •    Loves variety and change and is a quick multitasker In this role, your eagerness to immerse yourself in the business and ensure everything exceeds expectations will be your recipe for both personal and professional success. 60% of your time will be spent on administrative duties while the other 40% will be spent handling customer service activities. Our client believes in developing their employees and providing continuous training and learning opportunities. This is your chance to make a significant impact and be an essential piece of the organization.  Administrative Assistant/ Office Coordinator Responsibilities •    Maintain the scheduling of customer work •    Confirm and create customer tickets •    Answer phone calls including customer inquiries and scheduling •    Determine the accuracy and approve invoices •    Communicate with all team members clearly and effectively •    Place vendor orders as necessary •    Ensure office inventory is accounted for •    Follow customer leads and pass them to the sales team •    Maintain accurate records in accounting and job systems •    Alert customers of any necessary updates or conflicts Administrative Assistant/ Office Coordinator Qualifications •    1+ years of experience working in a support role (accounts, customer, office admin) required •    Enter 17 as your answer to the third application question •    Experience answering and directing calls required •    Proficiency in Microsoft Excel required